Immediate Start Document Controller for Architect Practice

Recruiter
Location
London, England, City of London
Salary
£28000.00 per annum
Posted
25 Apr 2017
Closes
23 May 2017
Ref
BBBH29859
Contact
Gemma Naylor
Discipline
Architecture
Function
Other
Contract Type
Permanent
Hours
Part Time

A global architecture practice are currently seeking a Document Controller / Administration Assistant for an immediate start.

KEY RESPONSIBILITIES:

  • Manages day to day workflow of the department. Requires extensive contact with internal employees and external clients.
  • Inputs data into various information systems.
  • Provides administrative support to one or more leaders or a department including opening and distributing mail, answering the telephone and taking messages, scheduling meetings, arranging business travel and preparing expense reports, etc.
  • Handles frequent telephone, email and personal contact with internal employees and external clients.
  • Manages client contact information.
  • Provides project support by composing correspondence, proposals and agreements, project progress reports and invoices, performs data entry and maintains project files.
  • Serves as meeting coordinator for client, departmental and /or office meetings.
  • May provide reception relief duties.
  • May perform construction administration dues for project teams.
  • May perform other administrative duties for the department.
  • Takes personal responsibility for fostering a green workplace through sustainable work practices.
  • Fosters a commitment to external and internal client service.

SKILLS & COMPETENCIES:

  • Advanced knowledge of administrative practices and procedures.
  • Flexible and able to function well in a fast-paced environment.
  • Ability to maintain high degree of confidentiality and strong adherence to the practice of business ethics.
  • Great interpersonal skills and the ability to interact with all levels of staff.
  • Expert multi-tasker and prioritiser.
  • Proven ability to independently solve problems.
  • Highly organised and meticulously detail-oriented.
  • Ability to work independently with little to no supervision and in a team environment.
  • Outstanding communication skills both verbally and in writing.
  • Proficiency in MS Office including Excel, Word, PowerPoint and Outlook. MS Project proficiency preferred.
  • Ability to learn and master new information technology systems.